Hello friend, i am using onenote since 4-5 years. Now as a backup of my onenote 2013, i would like to keep it in sync mode with evernote. So please can anybody tell me how do keep y onenote 2013 in sync with evernote always. So that when i make changes in onenote 2013, this changes automatically reflect in evernote also. If you have Evernote for Windows installed and you have all of your notes synced locally, then the OneNote Importer will automatically discover your Evernote notebooks. From the list that is displayed, select the Evernote notebooks that you want to import into OneNote. OneNote Evernote; Available on Windows, Mac, iOS, Android and web: Sync notes across your devices: Limited to 2 devices for Evernote Basic. Requires Evernote Plus or Premium to sync across your devices. Offline access to notes on mobile: Requires Evernote Plus or Premium: Unlimited monthly uploads: 60 MB/month (Free) 1 GB/month (Evernote Plus).

To get the most power out of OneNote you want to be able to synchronise the contents of your notebooks between devices and possibly share them with other people.

Cloud based save, sync or sharing is a standard requirement for most software these days and OneNote is no exception by offering such a feature.

However, due to the smart way that OneNote handles synchronisation and coupled with the fact that it’s generally called OneDrive sync – OneDrive of course being Microsoft’s cloud storage platform – confusion can ensue when people start to migrate to using OneDrive for notebook sync.

What they tend to do is copy their notebooks from wherever they used to store them and then paste them into their OneDrive folder. This seems pretty sensible because it’s called OneDrive sync, so we just put the files into OneDrive, right?

Logical, yes. Correct, no.

Another common confusion is that within OneNote a user might create a new notebook ‘on OneDrive’ – this is the default option when creating new notebooks with OneNote – but when they come to browse their OneDrive folder to find the notebook, say they want to back it up or make a copy, they can’t find it.

Right here is the point where it can get slightly confusing and this is what I’d like to address with this article.

To be clear, the two confusions are:

1. a notebook that is demonstrably ‘on OneDrive’ remains invisible when access is attempted using the OneNote app
2. a notebook that was created by OneNote to be stored on your OneDrive cannot be found, instead there’s a strange file that’s only 1KB is size and it most definitely is not a OneNote notebook

Why is this?

There is a lot of magic going on behind the scenes when OneNote & OneDrive are syncing your changes between machines.

Normally, cloud sync services like OneDrive or Dropbox copy the newest version of the file up to the cloud and then send it out to all the other devices logged in to that account.

When OneNote does its native ‘OneDrive sync’ it actually only sends the changes up to the cloud which subsequently then sends these changes out to the other devices.

The important thing is that you have a full copy of the notebook on your local machine and it’s only the changes that are being synced.

That is to say the file isn’t actually on OneDrive as a file that you can open. You have the notebook stored on your machine (tucked away somewhere) and it just happens that it’s on the OneDrive servers where this special OneNote-only synchronisation occurs, hence the confusion.

The placeholder that sits within your OneDrive with the same name as the notebook is just a shortcut to the web-only OneNote view. If you open the file with a text editor you can see the contents:

Ok, so what does this all mean?

If you want to share your notebook between devices and/or other people then you need to use the OneNote program itself to plumb in the syncing. It needs to create or move the notebook and then tell OneDrive that you’re now using OneNote syncing, hiding the notebook and then leaving that shortcut placeholder.

What I actually want is a physical copy of my notebook so I can back it up

You can get that and still use OneDrive syncing. Under Options > Save & Backup you can tell OneNote to automatically place backups in a location that you dictate on schedule between once a minute and once every 6 weeks. Confusingly you could even set that backup folder to be on OneDrive where it would then sync the actual .one OneNote file(s) between your machines as you would expect.

But I really don’t want to use OneDrive

Firstly it’s worth noting that to use OneNote syncing to OneDrive you don’t need to install the OneDrive cloud sync software; it’s all built into OneNote.

But that said, if you really want to lose the ability to sync your notebook to mobile devices or if you are prepared to get sync conflicts when you share the notebook old-school using your cloud sync platform, then this is still an option for you.*

When creating a new notebook simply don’t select OneDrive as the location, choose This PC and select where you’d like to store the physical file.

If, however, you are already syncing your notebook via OneDrive then just use the export command. Export the page, section or entire notebook into the OneNote native format and you can put it wherever you want. OneNote will still be able to open it. You just cannot share it very easily (or effectively).

* this is not currently an option for iOS, Android or OSX versions of OneNote, your only option is to use OneDrive syncing.

I definitely want to start syncing using OneDrive so I can get my notebooks on all devices, how do I make it work?

Assuming you have a .one or .onepkg file created by OneNote you just open it normally; you don’t copy the notebook to OneDrive first.

Then go to File > Share. Select (or login) to your OneDrive and press Move Notebook.

All the magic now happens and you should eventually see the shortcut file in your OneDrive folder.

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If you open the OneNote program on your phone or other device, that notebook should now be in the list of notebooks that you have available to open.

Summary

A lot of magic happens under the hood with OneNote syncing. To get it working you simply need to use the OneDrive syncing options within OneNote itself.

If you’d like to delve slightly deeper into how that syncing magic works then check out this blog post by Omar Atay, who works on the OneNote team and is the developer of Onetastic a very popular OneNote add-in.

More like this?

If you found this useful then you might like my OneNote blog as it covers similar topics.

Also, if you’re looking to super-charge your OneNote productivity then I have a book in the works that will help you Get Stuff Done with OneNote.

Most note-taking apps do the same things. Save and organize digital notes. Search saved notes, clippings, and files. Sync across multiple devices.

Evernote and Microsoft OneNote both do all these things and more. Both tools let you save typed or handwritten notes, organize your notes into individual notebooks, and clip images, paragraphs of text, and even entire web pages as clippings for later viewing.

What’s interesting about both Evernote and OneNote is that, unlike email, document apps, or even instant messaging tools, note-taking apps aren’t often a core part of most work environments. You don’t necessarily need Evernote or OneNote the way you literally need email. They might not be essential, but they are useful.

But which of these tools is better?

Below, we’ve examined Evernote and OneNote in depth to see which note-taking tool reigns supreme. We looked at several individual categories, and we’ve made our recommendation toward the end of the post.

On the surface, there doesn’t appear to be much difference between Evernote and OneNote. Look a little closer, though, and the differences start to become more obvious. Let’s look at how the two apps compare in terms of:

• Organization
• Storage
• Search
• Pricing
• Overall user satisfaction

Organization: Winner = Draw

Both Evernote and OneNote rely on the notebook convention to describe how the two tools manage file organization.

Evernote organizes items into Notebook Stacks > Notebooks > Notes. OneNote uses a similar convention of Notebooks > Sections > Pages.

In addition to their central notebook conventions, both Evernote and OneNote also feature tag systems. Evernote’s tags function similarly to tags in WordPress. You can add a tag to any note and search by tags to find thematically relevant notes.

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OneNote’s tags work very differently. They’re a lot more interactive and can be used for lots of different things. For example, you can add Reminder tags to a note to be reminded at specific dates and times. OneNote comes with more than 20 preset tags, from To-Do items and Client Requests to Music to Listen to and Book to Read. There’s even a Password tag.

Unlike Evernote, which limits tag placement to the Notes level, OneNote tags can be applied to any organizational element. Any Notebooks, Sections, or Pages in OneNote can have tags applied to them. You can add multiple tags to multiple elements on a page. For example, you could add a Contact tag to an image of a business card you uploaded after a meeting, a Reminder tag to follow up with that person at a specific date and time, and a Client Request tag to the action items you need to prepare for that meeting.

One of the biggest problems with Evernote is that the program itself can become sluggish once you reach a certain number of notebooks. Another major issue is that quick notes aren’t categorized by default, meaning that if you use Evernote to make lots of quick little notes, your file system in Evernote can quickly become a mess of Untitled Notes. For a tool that’s supposed to help us make sense of the information in our lives, this can be frustratingly counterintuitive.

I wouldn’t say tags in Evernote are “better” than tags in OneNote or vice-versa. It all depends on which system feels right to you and aligns with what you want from the tool.

Storage: Winner = OneNote

If you intend to use Evernote or OneNote simply to record your thoughts, storage isn’t that important. Individual text notes are tiny in terms of file size. So you don’t need to worry as much about running out of space.

If you intend to save a lot of documents and files, though, storage becomes a lot more important.

In terms of storage, Evernote is quite permissive but does have some hard restrictions:

• Evernote freemium accounts can have a maximum of 100,000 notes with a file-size restriction of 25MB per note. Premium subscribers can upload or capture notes up to 100MB in size.
• Evernote limits users to a maximum of 250 notebooks synced across a user’s account.
• Evernote restricts users to a maximum of 10,000 tags.
• Evernote allows users to save up to 100 searches.
• Evernote freemium accounts are limited to just 60MB of uploaded data per month, premium users to 10GB, and business users to 20GB.

Evernote’s maximum number of notes, notebooks, and tags is fairly generous. But the 60MB upload limit is very harsh. Even casual users are likely to run up against this restriction pretty quickly, especially when working with larger files such as high-resolution images.

Evernote retired its Plus tier in April 2018, which had a 1GB upload restriction. This forces users to choose between the limitations of the Free plan or 10GB of storage in the Premium plan. There’s no longer any middle ground between these two extremes––a 5GB limit would have been a solid compromise for many users.

OneNote handles storage completely differently:

• OneNote’s storage limits are connected directly to a user’s Microsoft OneDrive account; there are no restrictions on how many individual notes a OneNote user can save.
• OneNote Basic accounts offer individual uploaded file size restrictions of 25MB. Both Premium and Business subscribers are limited to uploads of up to 200MB per file––twice the size of Evernote’s maximum file size.
• OneNote’s free mobile version restricts users to 500 synced notes before prompting users to upgrade.
• Although the maximum file size you can upload to OneDrive is 15GB, the maximum file size you can upload to OneNote is 2GB.

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The biggest problem with Evernote in terms of storage is the lack of a middle option. It’s either 60MB a month or 10GB a month. This makes sense for Evernote––Evernote’s harsh upload limits on its Basic plan are a powerful motivation to upgrade––but it doesn’t make sense for users.

OneNote’s reliance on OneDrive for storage is a blessing and a curse. It helps keep OneNote largely free and offers generous storage and upload limits. But it also forces prospective OneNote users to sign up for a OneDrive account. This isn’t ideal if users prefer a different cloud storage provider or don’t want to migrate from Google Drive or Dropbox to OneDrive.

If you plan on using either of these tools for simple note-taking, storage won’t be as important. If you need to save larger files or upload a lot of data, OneNote is the clear winner.

Search: Winner = Evernote

Note-taking apps help us record our thoughts. They’re somewhere for our random observations to live. If we can’t find our notes quickly and easily, then there’s not much point in saving anything. This makes search critically important.

When it comes to finding things, Evernote’s search functionality is solid. You can search by keyword or strings, as well as other search criteria such as where and when a note was created, media or attachment filetypes (such as PDFs, images, or audio files), and the people associated with or tagged in a note. Evernote also boasts a wide range of search modifiers that Google power users will find familiar.

OneNote’s search functionality isn’t quite as robust as Evernote’s search. OneNote’s search functionality can feel faster than Evernote’s (especially if you have a lot of notes stored) but offers fewer search operands. You won’t see OneNote’s Notebook search option unless those Notebooks are stored in OneDrive. And you can’t search across all notebooks using OneNote’s web version.

Pricing: Winner = OneNote

With Evernote’s Plus tier no longer available, Evernote has three levels of pricing:

• Basic (free)
• Premium ($7.99 per month)
• Business ($14.99 per user, per month)

Evernote’s Basic plan will probably be fine for casual users. For even moderate use, however, it’s not really viable due to Evernote’s upload restrictions. It’s worth remembering that this only really applies if you’re going to be saving lots of files and documents.

Evernote’s Premium plan lacks the restrictions of the Basic plan and offers a decent monthly upload limit. But at almost $96 for the year, it’s far from cheap––especially when OneNote offers so much for free.

Evernote’s Business plan is the most robust of Evernote’s plans. Although cost isn’t likely to be as important a factor for larger companies or enterprise teams, it’s still a considerable expense, especially as the number of users increases.

OneNote, on the other hand, is free. It isn’t even available as a premium version. All you have to decide is how much OneDrive storage you’ll need if any.

Microsoft’s basic plan, which offers 50GB of OneDrive storage, costs just $1.99 per month or $23.88 annually. For $6.99 per month, or $69.99 per year, you get 1,000GB of storage and access to Office 365 Personal edition.

Even if you don’t need Office or 1,000GB of storage, it’s still cheaper than Evernote’s Premium plan.

Overall User Satisfaction: Winner = Draw

Evernote and OneNote score comparably in terms of overall user satisfaction.

According to G2, a website that ranks software products by user reviews and Net Promoter Score (NPS), both Evernote and OneNote perform strongly. Evernote was named a Leader product by G2 in spring 2019 and received an overall rating of 4.4 out of 5 stars across 1,352 user reviews.

OneNote was ranked as one of the Top 100 Software Products of 2019 by G2 and also received an overall rating of 4.4 stars out of 5 across 1,110 user reviews.

Technically, OneNote edges out Evernote––but only just. Evernote received slightly more one-, two-, and three-star reviews than OneNote did, and OneNote received slightly fewer reviews in general. Although this means OneNote beats Evernote narrowly in terms of user satisfaction, it’s too close to be conclusive, so we’re going to call it a draw.

Our Recommendation for Evernote vs. OneNote

Now that we’ve examined each tool in a little more depth, it’s time to declare a winner.

Taking everything into consideration, we have to recommend OneNote.

OneNote gives you everything Evernote can do for a fraction of the price. If you want to do more with your notes, such as add to-do lists and reminders, OneNote can do that, too. If you just want to take simple text-based notes and find them quickly, Evernote might be a better bet.

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Evernote is a highly capable tool with a broad range of use cases. However, as a product, Evernote has lost its way in recent years. And it’s very hard to justify the cost when OneNote offers virtually identical functionality at a fraction of the price.

But it’s not just about cost. There’s more to it than that.

Aside from its dependence on OneDrive, OneNote is the clear winner for business users. It looks and feels like other Microsoft products. Some might see this as a negative, but it actually reduces the learning curve.

OneNote is also far superior for combining multiple types of information on the same page. For example, you can create a to-do list, add an image or table, and jot down some notes all on the same page. OneNote’s drag-and-drop interface, tabbed tagging system, and familiar toolbars make OneNote feel like Office might if Microsoft had acquired Notion.

Evernote looks and feels very sleek, but its performance and stability issues are problematic. Evernote has done an admirable job of doubling down on product quality, but some of these bugs have been around for years. For a premium product with a price tag to match, these frustrations are hard to justify.

In terms of writing and editing tools, Evernote has never positioned itself as a document tool. That said, its writing and document-editing tools are sorely limited. Creating quick notes feels anything but and highlights how poor Evernote’s default organizational structure can be. It doesn’t support markdown or HTML either.

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Similarly, Evernote is a powerful tool but does a poor job of onboarding new users. Evernote’s tag system is much more flexible and useful than its default notebooks schema. It’s baffling why Evernote would almost completely overlook this aspect of its organizational structure in its learning resources and tutorials.

Of course, Evernote does do a few things better than OneNote.

One aspect of Evernote that really shines compared to OneNote is Evernote’s Web Clipper. This handy tool is available as a separate browser extension and allows users to quickly clip and save almost anything they find online. You can clip entire web pages as they appear, as simplified versions without images and special formatting, and even save web pages as PDF documents. OneNote’s clipper is fine, but it does struggle to preserve line breaks and other formatting rules. Evernote’s Web Clipper also offers “smart” recommendations on where clipped items should be saved based on analysis of their contents. This feature is a little rudimentary and isn’t always accurate, but it’s a nice feature.

Both Evernote and OneNote drop the ball when it comes to security. Evernote users can manually encrypt specific highlighted excerpts of text, but Evernote does not allow users to encrypt notebooks or even individual notes. OneNote doesn’t encrypt anything unless you’re a Business user. Granted, most people probably don’t need 256-bit AES encryption of their notes. But that’s beside the point––especially if you’re paying almost $100 a year for Evernote Premium.

Should I Ever Choose Evernote Over OneNote?

At this point, the only real reason to choose Evernote over OneNote is if you’ve already been using it for some time and don’t want to go to the trouble of exporting your notes to OneNote.

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If you’re thinking of using Evernote or OneNote for the first time, we have to recommend OneNote every time.